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Purchasing and suppliers

Active · supplier forms embedded

Create purchase records, receive stock, verify device identifiers, and keep supplier information current.

Where you find it in the app
/purchases/purchases/create/purchases/:id/suppliers
Search across every documented workflow.
Browse topics
At a glance

What you can do

  • Create, save, edit, receive, and cancel purchases.
  • Verify serialized device identifiers as stock is received.
  • Add and maintain suppliers from the supplier list and purchase workflows.
  • Print asset labels where the receiving flow exposes that action.
SpudgerHQ purchases list
Review purchase status and supplier context from the purchase list.
SpudgerHQ purchase creation form
Create a purchase with supplier, product, and quantity details.
How-to answers

Find the exact task

How do I create a purchase?

Open Purchases → Create, choose the supplier, add the products and quantities, then save the purchase.

  1. Open Purchases.
  2. Choose Create Purchase.
  3. Select a supplier, add line items, and save the purchase.

How do I save and edit a purchase draft?

Save a purchase before receiving it to keep a draft. Reopen the draft from Purchases, make the changes, and save again.

  1. Create the purchase and save it before receiving.
  2. Open the draft from the purchase list.
  3. Edit the supplier, items, or quantities and save.

How do I receive stock from a supplier?

Open an eligible purchase, confirm the received lines and quantities, verify any device identifiers, and complete receiving.

  1. Open the purchase detail.
  2. Review the items and quantities received.
  3. Verify identifiers where required, then confirm receipt.

How do I verify device asset identifiers?

During receiving, enter or review the IMEI or serial number for each serialized device and correct any duplicate or invalid value before completing the purchase.

  1. Open the serialized device line.
  2. Compare the physical identifier with the value on screen.
  3. Correct the value and save before receiving the purchase.

How do I add a new supplier?

Active · embedded workflow

Use the supplier action available from Purchases or Suppliers, enter the supplier details, and save the record.

  1. Open Suppliers or the supplier selector in a purchase.
  2. Choose Add Supplier.
  3. Enter the available details and save.

How do I edit or delete a supplier?

Needs verification

Open the supplier record to edit its available details. Destructive actions depend on whether the supplier is already referenced by purchases.

  1. Open Suppliers.
  2. Select the supplier.
  3. Choose Edit, save changes, or review the available removal action when eligible.
Verification noteSupplier field requirements and exact deletion behavior should be confirmed against the current backend before publishing field-level promises.

How do I cancel a purchase?

Open an eligible purchase, choose Cancel, provide the requested reason, and confirm the cancellation.

  1. Open the purchase detail.
  2. Choose Cancel Purchase.
  3. Enter the reason and confirm.

How do purchases affect inventory and customer orders?

Receiving a purchase adds available stock or serialized assets. That stock can then satisfy product sales or customer-order reservations according to the current order state.

Important rules and availability

Keep this context in mind

  • Purchase drafts can be edited before they are received or cancelled.
  • Receiving stock updates inventory and can create serialized device assets.
  • Supplier forms are embedded in the purchasing area rather than treated as a separate commercial product.
Keep exploring
Products and stock

Inventory

Manage products, categories, brands, stock adjustments, and serialized device assets without losing the repair-shop context.

Active · assets embeddedBrowse answers
Future fulfillment

Customer Orders

Reserve stock, collect deposits or balances, manage pickup readiness, and complete or cancel named customer orders.

ActiveBrowse answers
Count and reconcile

Stocktakes

Count all or selected products, review variances, resolve differences, and apply approved stock changes.

Active · Admin/Owner review actionsBrowse answers
Need more help?

Talk to the SpudgerHQ team.

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